• Determining the type of event 
  • Compiling a detailed budget
  • Venue Search, with a shortlist or options and recommendations provided
  • Devising a marketing plan
  • Contacting potential sponsors 

  • Assisting with programme development  
  • Contacting suggested speakers
  • Organising graphic designer/ printer to art-work and print the conference programme and associated
    documents (e.g. letterhead and booking form)

  • Continuing liaison with venue on a range of issues including audio visual requirements, catering 		          
     and other matters such as disabled access
  • Sourcing and liaising with other contractors as necessary
  • Ongoing feedback to client
  • Providing information packs to speakers
  • Arranging accommodation and Audio Visual requirements according to speaker and client specification
  • Monitoring marketing plan and budget
  • Liaising with sponsors and exhibitors regarding final arrangements 

  • Obtaining necessary databases for marketing
  • Executing the marketing plan: mail-merging and mailing out programmes, emailing details to networks and
   placing details on websites 
  • handling queries from delegates, speakers and exhibitors
  • Processing bookings, including providing confirmation of place, directions and accommodation details
  • Invoicing

  • Providing bespoke delegate badges (which would typically include client and sponsor logos)
  • Obtaining summary or copy presentations and compiling  delegate packs including feedback forms
  • Provision of welcome sheets and signage for the venue 
  • Provision of 'link slides' for plenary presentations
  • Production of notes for the chairperson
  • Set up and final checks at the venue
  • On-the-day staffing and troubleshooting